Washburn University

Located on a 160-acre campus in the center of Topeka, the capital of Kansas, Washburn University offers more than 200 programs leading to certification, associate, bachelor, master's and juris doctor degrees through the College of Arts and Sciences and the schools of Applied Studies, Business, Law and Nursing. Washburn's broadly-based liberal arts and professional education programs are enhanced by the tradition of an interactive relationship between campus and community. Since 1941, Washburn University has been continuously accredited or approved by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools, 30 North LaSalle Street, Suite 2400, Chicago, IL 60602-2504.


Position Summary

The Senior Buyer is responsible for the logistical strategic procurement of University goods and services, the request for proposal (RFP/RFI/RFQ) processes, and the sourcing and vendor qualification. The Senior Buyer is accountable for providing strategic sourcing initiatives and contract recommendations to the University based on procurement knowledge. The position requires a high degree of experience with contract negotiations, vendor relationship management, researching and analyzing data in accord with University policy and procedures.

Essential Job Functions of Position

• Advise University departments of University policies, regulations and procedures for the procurement of goods and/or services.
• Analyze purchase requisitions for accuracy.
• Follow proper procedures and policies to obtain purchase authorizations.
• Investigate and cultivate new sources for supplies and products.
• Develop specifications and requests for quotations/proposals to facilitate the procurement of goods and services that meet users’ requirements at the most reasonable cost.
• Solicit bids or proposals from responsible bidders according to University policy. Responsible for providing award recommendations to appropriate staff.
• Issue bid requests to potential vendors and suppliers.
• Review quotes and secure the most competitive bids.
• Identify and select vendors/suppliers using criteria such as quantity and quality of commodities, price, and delivery date.
• Determine the correct method to process purchase requisitions. (e.g., total cost, timeliness, competitive bidding, and existing contracts.)
• Place orders to procure requisitioned items or services.
• Process purchasing transactions according to local, state, and federal policies and procedures.
• Resolve problems with orders in an efficient and timely manner.
• Cross train with other staff to provide support as needed or in the absence of other staff.
• Perform additional job related duties as assigned or as appropriate.
• Create, maintain and update One Card files for reference and to support reporting activities.
• Meet with University departments and vendors to evaluate photo copier needs and identify new/replacement equipment accordingly. Monitor the use and age of existing equipment to determine when replacement and/or an upgrade is needed.
• Create and update vendor files (W-9 and ACH) in appropriate computer programs to provide data and information to support Purchasing and Finance (payment) functions.
• Assist in developing and revising policies.

Knowledge, Skills & Abilities

Effective communication skills. Ability to multi-task, meet critical deadlines, and follow through on assignments. Proven ability to work well under pressure while maintaining accuracy and confidentiality. Demonstrated ability to develop and maintain professional relationships with a wide variety of constituents. Proficiency using Microsoft Office.
Preferred: Experience using automated financial systems such as Ellucian Banner.
FLSA – This is an exempt position.

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