Internally titled Buyer IV, this role will work under the general direction of the Supervising Buyer, and supports the purchasing activities of UCLA primarily through the acquisition of goods and related services. You’ll develop small business subcontracting plans for federally funded contracts. Additionally, you will, as needed assist the Services team to negotiate or bid service agreements. You’ll handle other commodities as assigned. This role must demonstrate exceptional customer service and purchasing professionalism.
You will plan, organize and conduct buying activities, including Requests for Proposal, contracts and purchase orders, in compliance with state and federal requirements and UC policy. This role generally works independently on purchases up to delegated authority of $100K, and prepares purchase orders and contracts for the signature of others when over Buyer's delegated authority. You’ll utilize Purchasing technology applications including the Purchasing system, an e-sourcing application, contract management, and spend analytics. This role performs timely file documentation.
• Detailed working knowledge of the overall purchasing process, including the RFQ process and soliciting price quotes; the use of purchasing systems; and the ethical standards, internal controls, policies and procedures related to purchasing and materiel management.
• Working knowledge of the RFP process including the evaluation of the quality of proposals; complex terms and conditions to protect the University; and e-commerce.
• Demonstrated working skill to negotiate pricing, terms and conditions, and exchange ideas with others to arrive jointly at decisions, conclusions or solutions to deliver the best value product or service to the customer while maintaining the public's trust and fulfilling public policy objectives.
• Experience in analytical capabilities to achieve benefit to the University by identifying vendor cost drivers and critical terms and conditions and identifying opportunities to improve and streamline processes.
• Ability to deliver exceptional customer service.
• Ability to manage and coordinate multiple complex projects and establish priorities which accurately reflect the importance of the job responsibilities, departmental objectives, customer demands, and the workload.
• Demonstrated skill in performing under the pressure of frequent interruptions, conflicting demands, changing priorities, and heavy workloads.
• Ability to organize and synthesize large amounts of data, document decisions on the data, and provide accurate and timely information, projections, and recommendations.
• Demonstrated interpersonal skills to develop and maintain professional, productive and cooperative working relationships with customers at all levels, co-workers, and vendors.
• Excellent writing and speaking skills to communicate effectively at all organizational levels.
• Extensive skill in using Microsoft Office Suite of Products, including Word, Excel, and Outlook, to present and support recommendations.
• Education or experience equivalent to an undergraduate college degree.
• Ability to travel for purposes of university business (0 - 5%).
• Detailed working knowledge of purchasing in the Public sector, including Federal purchasing requirements for contracts (FAR) and grants (OMB Circular A110).
• Medical equipment purchasing experience preferred.